Meeting notes and next steps
Start with an approved recording. End with decisions, confirmed actions and questions to follow up.
Tool: Fireflies.ai. Review: names, decisions, owners and deadlines.
A useful first pass.
A careful final check.
Choose the task on your desk. Each field note sets out what to prepare, what to do in an external tool, and what a person should review.
Three places to start
Read the meeting guide
A brief from project documents
Bring current source documents together. Separate agreed requirements from contradictions and gaps.
Tool: Google’s notebook tool. Review: supporting passages and conflicting instructions.
A support reply from approved notes
Use an anonymized question and approved policy to draft a response a teammate can check.
Tool: ChatGPT. Review: facts, commitments and unanswered questions.
Give the review a job.
Before you start, decide what a useful result looks like. After the first draft, check it against the original material rather than its confidence or tone.
Keep unresolved details visible. A missing deadline, conflicting requirement or policy gap is something to confirm, not an invitation to guess.